Recordings screen: Access and orientation

Access

Access via the Main Menu, under Data.  (Your options may differ from those shown in the image below.)

The Recordings screen is available to any user, for the organizations and groups the user has permission to see. Names may not be displayed for some users.

Organization and Group views

The main view shows a summary of recordings collected for each child in the selected organization or group, with options for filtering, sorting, searching, and exporting what's on screen.

  1. Use the context selector to show the organization or group of interest.
  2. Filter by child status (Enrolled, Completed, Dropped).
  3. Sort by any column, ascending or descending.
  4. Use the screen search box to filter on any string of characters.
  5. Use the display column selector to choose types of information to display.
  6. Use the export button to save the information on the screen to a file.
  7. Click on a child's name to see a list of all of the child's recordings.
Column definitions for the org/group recordings screen

Columns specific to Recordings are defined below. Use the column picker to show the data you want to see.

Column
 Definition
Last Recording Date Date of most recent recording that has been processed.
Last Recording Status Status of the most recent recording: valid or error.
# Submitted
 The total number of recordings that have been processed for this child.
# Valid The number of submitted recordings that are valid for this child's LENA program type.
# Error The number of submitted recordings that are ineligible for reporting due to failing one or more quality checks for this child's LENA program type.
# Hidden The number of submitted recordings that are hidden from reports (manually, automatically according to LENA program criteria, or automatically according to organization settings).
# Excluded The number of submitted recordings that have been marked "exclude from analysis" (manually, or automatically according to participant settings).
Recording ID
 LENA database number assigned to child's most recent recording results.

Individual child view

Clicking on a name in the org/group view opens the recordings screen for that individual child.

The child view lists details for each recording the child has completed.

Use the column picker to customize which types of information are displayed.

Key columns for troubleshooting error recordings are:

  • Length (Hrs)
  • Error Code (hover for description)
  • Begin Hour
  • End Hour

If the recording is not long enough, doesn't contain enough child data, or began late in the day, you can speak with the family about what went wrong that day and how to get a better recording next time.

Column definitions for the individual Recordings view
Column
 Definition
Hidden
 Star is filled in if the recording is hidden from reporting.
Recordings may be hidden automatically based on LENA program rules, your organization's settings
Recordings can be hidden manually by a user with Admin level permissions.
Recording Date
 Date of start of this recording.
Submitted Date Date the recording results were imported into LENA Online.
Length (Hrs) Recording duration in hours.
Status
 Status of the recording: Valid or Error.
Rules vary by program type.
Error Code List of codes representing any quality check this recording failed to meet, typically related to duration or content. Mouse over to see definition.
Recording quality checks applied vary by LENA program type.
Error Codes may or may not result in a file being hidden, filtered, or marked as Error. These rules vary by LENA program type.
Age at Rec Child's age in months at the start of the recording. Calculated when processing results are imported into LENA Online.
AWC Estimated adult word count for the recording.
AWC PCTL Adult Word Count percentile.
Not considered valid if recording has an Error Code.
Start, Home, SP only.
CT Number of conversational turns detected in the recording.
CT PCTL Conversational Turns percentile.
Not considered valid if recording has an Error Code.
Start, Home, SP only.
TV Minutes of recording attributed to TV/Electronic Sounds.
AVA PCTL AVA percentile.
ITS File Name of results file for this recording.
E1 Score % of total duration attributed to the child.
Threshold for E1 error is 1%.
E3 Score % of total duration attributed to the child and any adults, combined.
Threshold for E3 error is 5%.
Begin Hour Clock hour during which the recording began.
End Hour Clock hour during which the recording stopped.
Recording ID LENA database number assigned to these recording results.
LENA ID LENA database number assigned to the child these results belong to.
Exclude From Analysis Star can be filled in to mark the recording for exclusion. Does not affect reports. Recordings export displays this value to support the user in filtering results.
Recordings may be excluded automatically based on participant setting.
Recordings can be excluded manually by a user with Admin level permissions.